Data protection information
Appointment procedure of university professors
Controller:
Berlin School of Economics and Law
Badensche Str. 52
10825 Berlin (Germany)
praesident@hwr-berlin.de
Legal representative:
Prof. Dr. Andreas Zaby
Data Protection Officer:
Vitali Dick (HiSolutions AG)
Badensche Str. 52
10825 Berlin (Germany)
datenschutz@hwr-berlin.de
Details of the processing activity:
Purposes of the processing activity:
The appointment procedure is a personnel selection procedure for university professors.
This is usually divided into the following individual steps:
- Establishment of the professorship
- Advertisement with job description / re-advertisement if necessary.
- Initial selection of applicants according to formal and minimum criteria and/or review of the writings of selected applicants by the members of the appointment committee.
- Trial lectures / teaching samples
- Obtaining at least two external expert opinions
- Preparation of an appointment list by the Appeals Committee on the basis of the submitted papers, the external expert opinions and the trial lectures.
- Resolution on the appointment proposal in the departmental council
- Statement of the Academic Senate
- Appointment proposal is forwarded to the Senate
- Conduct of an appeal hearing
Individual procedural steps (e.g. meetings of appointment committees), can be held by video conference.
Legal basis of the processing activity:
The implementation of appeal procedures is a task of the HWR Berlin. The task is mentioned in §101 para. 1-9 BerlHG. The legal basis for data processing is Article 6 lit. e DSGVO in conjunction with § 6 (1) 12 BerlHG in conjunction with §101. BerlHG as well as the guideline for the implementation of appointment procedures of the Berlin School of Economics and Law as well as §26 BDSG and Article 6 (1) DSGVO.
The legal basis for data transfers to external experts is Article 6 lit. e DSGVO in conjunction with § 6 (1) 12 BerlHG in conjunction with §101 (3) BerlHG, §11 Berufungsordnungs HWR Berlin.
The legal basis for meetings of the Appeals Commission by means of the video conferencing system is Article 6 DSGVO in conjunction with § 6 (1) 12 BerlHG in conjunction with § 8 (2) Berufungsordnung der HWR Berlin.
The legal basis for the transmission of the appointment proposal to the member of the Senate responsible for higher education is Article 6 DSGVO in conjunction with § 6 (1) 12 BerlHG in conjunction with §101 (3) BerlHG.
Categories of personal data:
- Master data
- Applicant data
- Communication traffic
- Evaluation data
- Opinions and expert reports
- Image and video data (web conference streaming)
Categories of data subjects:
- Applicants
- Members of appointment committees (employees, internal lecturers and lecturers’ assistants, external members, students)
Categories of recipients:
- Internal members of appointment committees
- External members of appointment committees
- External reviewers
- The appointment proposal is sent to the responsible member of the Senate
Data transfer to a third country:
There is no planned transfer to third countries.
Storage period of personal data:
If an applicant is successfully appointed, the personal data collected as part of the appointment procedure are transferred to the personnel file.
In the event of an unsuccessful application, the data will be deleted 6 months after the end of the appeal procedure.
The video streaming data will not be stored beyond the web conference.
Obligation to provide the personal data:
The data subject is obliged to provide the personal data.
Consequences of not providing:
It is not possible to carry out the appeal procedure.
Automated decision-making:
There is no automated decision-making or profiling.
Rights of the data subject
According to Art. 13 – 23 DSGVO, the person affected by the processing has rights which can be asserted against the HWR Berlin. An overview of the most important rights is listed below:
- Duty to provide information when collecting personal data according to Art. 13 DSGVO
- Right to information about data stored by the data controller (HWR Berlin) pursuant to Art. 15 DSGVO
- Right to rectification of data stored by the data controller (HWR Berlin) pursuant to Art. 16 DSGVO
- Right to have data stored by the data controller (HWR Berlin) deleted in accordance with Art. 17 DSGVO
- Right to restriction of processing of data stored by the data controller (HWR Berlin) pursuant to Art. 18 DSGVO
- Obligation to notify in connection with the correction or deletion of personal data or the restriction of processing pursuant to Art. 19 DSGVO
- Right to data portability according to Art. 20 DSGVO
- Right to object to data processing where the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority pursuant to Art. 6 (1) e DSGVO.
- Right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her or similarly significantly affects him or her.
- Right to be notified under Article 34 GDPR of a personal data breach.
Exercise of rights
If you wish to exercise your rights, please contact the Data Protection Officer mentioned above or preferably make the request at the link.[1].
Right to complain
The data subject also has the right to complain to a supervisory authority about the HWR Berlin. The competent supervisory authority in the state of Berlin is
Berlin Commissioner for Data Protection and Freedom of Information
Friedrichstr. 219
10969 Berlin
mailbox@datenschutz-berlin.de
[1] https://dsgvo2.ds–manager.net/jd8g73mg9/anfrage_meldung.html?key=5oZEoda8bochZmO9