Privacy Policy according to the GDPR
Name and address of the official data protection officer
HWR Berlin
Vitali Dick (HiSolutions AG)
Badensche Str. 50/51
10825 Berlin
datenschutz@hwr-berlin.de
Controller according to GDPR
HWR Berlin
Office audit and Familienservice
Badensche Straße 52
10825 Berlin
fg-audit@hwr-berlin.de
Purposes of data processing
The personal data is collected and processed for the purpose of carrying out childcare and public relations work.
Processed personal data
| Data categories | Data types | Affected categories | Legal basis | Required for |
| Base data | Name first Name /
Address |
Employee,
teachers, students |
Article 6 paragraph 1
(b) GDPR / §6 (1) 6 BerlHG |
Fulfillment of contract / creation of an internal overview (who has how often from
Care offer made use of) |
| Master data 2 | Email / Status Group (Prof. / MA / Students) | Employee,
teachers, Students |
Article 6 paragraph 1
(b) GDPR
|
Performance of Contract |
| Information about the child | Name Pre-Name Date of birth | Children of
students |
Article 6 para. 1 (b) GDPR | Performance of Contract |
| Health data | Responsible health insurance,
special instructions (allergies, food intolerance or similar) |
Children of
Employee, Teachers, students |
Article 9 para. 2 (a) GDPR | Handling of special risks related to holiday care |
| Billing Information | Account number, IBAN,
Account owner, Purpose of use |
Employee,
teachers, students Third Account owner |
Article 6 para. 1 (b) GDPR | Performance of contract,
documentation of the payment, Accounting duties |
| Health data | Corona test result (positive / negative) | children of
Employee, teachers, students |
§14 (1) 1-3 BlnDSG in conjunction with §6a (2) SARSCoV-2-EindV. | Implementation of 3G regulations Corona VO – Proof of a negative test result |
| photo records | photographs of the children | children of
Employee, teachers, students |
Article 6 para. 1 (a) GDPR | publication to
presentation purposes and purposes of Public relations work on the HWR Berlin website |
If the processing is based on consent under Article 6 (1) a or 9 (2) b GDPR, there is neither a contractual nor any other obligation to provide the data. Consent is given on a voluntary basis and can be revoked at any time with effect for the future. Once the declaration of revocation has been received, the data may not be processed further. They will then be deleted immediately. The revocation of consent does not affect the legality of the processing that has taken place up to that point.
Storage of data and deletion periods
| Data categories | Data types | Deletion periods |
| Base data | Name; First name: Address | 3 years after
Event execution |
| Master data 2 | Status group (Prof. / MA /
students) |
4 weeks after
event execution |
| Information about the child | Name first Name,
birth date |
4 weeks after
event execution |
| Health data | Responsible health insurance company, special information (allergies, food intolerance
ten or similar) |
4 weeks after
event execution |
| Photo records | Video, audio,
photographs of the children |
Until the consent is revoked,
however, a maximum of 10 years. |
| Health data | Corona test result (positive /
negative) |
There is no storage on the
HWR – deletion period is therefore immediate |
| Billing Information | Account number, IBAN,
Account owner, Purpose of use |
Ten years |
In addition, the data will be deleted as soon as the consent is revoked or the right to delete the data according to Art. 13 (2) b DSGVO is exercised.
Scope of processing of personal data
In principle, we only process the personal data of our users to the extent that this is necessary.
Recipients or categories of recipients of the personal data
The master data and the information about the child are transmitted to the external provider of the holiday activity, the external care agency and, if necessary, to the external caterer.
Transmission of the data to a third country or an international organization
A transfer of the above personal data to third countries outside the EU does not take place. However, data published on the HWR website can be accessed worldwide.
Automated decisions on a case-by-case basis, including profiling
Automated decisions in individual cases are not carried out.
Rights of the data subject
The person affected by the processing has rights in accordance with Art. 13 – 23 GDPR, which can be asserted against the HWR Berlin. An overview of the most important rights is listed below:
- Right to information about data stored by the person responsible (HWR Berlin) according to Art. 15 DSGVO
- Right to correction of data stored by the person responsible according to Art. 16 DSGVO
- Right to deletion of data stored by the person responsible according to Art. 17 DSGVO
- Right to restriction of processing of data stored by the person responsible Notification obligation in connection with the correction or deletion of personal data or the restriction of processing according to Art. 19 DSGVO
- Right to data portability according to Art. 20 GDPR
- Right to object to data processing if processing is required under Art. 6 (1) e GDPR to perform a task that is in the public interest or in the exercise of official authority or processing under Art. 6 (1) f GDPR is necessary to protect the legitimate interests of the person responsible or a third party according to Art. 21 DSGVO.
- Right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you.
- Right to notification according to Art. 34 GDPR of the person affected by a breach of the protection of personal data.
Exercise of rights and right to complain
You can exercise the above rights by sending us an email or a letter to:
In order to exercise the rights of the data subject, they can submit a request via our web portal at the following LINK [1] .
There is also the right to revoke the declaration of consent under data protection law at any time with effect for the future, whereby the revocation does not affect the legality of the data processing carried out on the basis of the consent up to the revocation (Art. 7 Para. 3 DSGVO). You can also withdraw your consent via the link above.
The person concerned also has the right to complain to a supervisory authority about the HWR Berlin. The competent supervisory authority in the state of Berlin is.
Berlin Commissioner for Data Protection and Freedom of Information
Friedrichstr. 219
10969 Berlin
mailbox@datenschutz-berlin.de
[1] https://dsgvo2.ds – manager.net/jd8g73mg9/frage_meldung.html?key=5oZEoda8bochZmO9